An office is securing its multifunction printers to ensure that sensitive documents are only accessible to authorized staff. They need to implement a method that allows for identification and verification of users when they attempt to use the printer. Which of the following authentication methods would best meet this requirement?
Implementing badging where staff members use their ID cards to authenticate at the printer
Setting up audit logs to record who is printing what document
Using a shared username and password for the printer that all staff know
Enabling secured prints that require a code to release each print job
Badging, also known as card authentication, involves using a physical token, typically an ID card, that users present to authenticate themselves with the printer. It is commonly used in workplaces to control access to secure printing capabilities, ensuring that only authorized staff can retrieve printed documents. Audit logs would keep records of usage, but on their own do not restrict access. Secured prints are a feature that holds a print job until a user manually releases it at the printer, which could be used in conjunction with authentication. Usernames and passwords are not typically used for physical multifunction printers as they might be cumbersome to input on the device and less secure than badging in high-traffic areas.
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What are the advantages of using badging for printer authentication?
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How do secured prints work in relation to authentication methods?
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What other authentication methods could be used in a workplace besides badging?