A weekly revenue summary needs to be sent to managers who review sales figures and financial controllers who handle budgeting. Which approach best addresses the goal of restricting recipients to relevant individuals?
Use a broad group that includes most of the workforce
Post the summary on an internal site where staff can view it
Assemble a dedicated mailing group for managers and financial controllers who analyze the summary
Add non-department teams and external contacts to a single list
A focused mailing group with known recipients who work on sales and budgeting prevents needless sharing and data leakage. Placing everyone in the company or non-essential parties on the list exposes confidential details. Publishing on a wide-access site does not control who reads the data. Including external stakeholders expands exposure without a clear requirement that they need the figures.
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What is a dedicated mailing group?
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Why is restricting recipients important in email communication?
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What are the risks of using a broad group for sharing sensitive information?