A project manager is developing a records management plan for a new project. What should the project manager do to ensure project data is secured and used properly?
Encourage open sharing of all project data among team members.
Define data classification levels and handling procedures.
Store project data on personal devices for increased flexibility.
Use cloud storage services approved by the IT department.
Defining data classification levels and handling procedures is essential for securing and properly using project data. This approach specifies how different types of data should be handled based on their sensitivity, ensuring compliance with organizational policies and legal requirements. Storing data on personal devices may pose security risks. Encouraging open sharing of all data can lead to unauthorized access to sensitive information. While using approved cloud storage services aligns with IT policies, it does not by itself ensure that data is classified and handled appropriately.
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